Non-profits need tech to carry out their daily functions and like any business they need that tech to work properly. It may seem expedient for non-profits to scrape by on the cheapest technology available to use more of their resources on their mission. But non-profits that don’t invest in higher quality computers and infrastructure up front, might find themselves paying more in the long run. There are more considerations when weighing costs than just the upfront expenses involved in purchasing new machines.
Consistency
Tech problems large and small can send workers screeching to a halt. When a computer stops functioning properly there is usually a period where a worker attempts to solve the problem themselves, asks others around them for assistance (affecting productivity for the entire office) then, if the problem is not resolved, taking time to seek out the help of an IT professional. Refurbished computers or older machines donated second-hand to a charitable organization have likely been in use longer and will be more prone to failure over a shorter period.
Better Equipment Means Better Execution
Setting aside the risks for hardware failure, organizations that purchase new, higher-end systems will see their worker productivity increase, allowing employees and volunteers to accomplish their mission with more speed and efficacy. Low powered technology can become a bottleneck that slows down workflow and ends up requiring more labor hours over a given period of time to accomplish the same goal.
Getting the Most From Organization Funds
Buying better hardware and business-class machines will mean a larger investment initially, but when compared to what the organization is likely to spend over the life of a donated computer in maintenance, upgrades and lost productivity, it is sure to be the more cost-effective route. Security should also be a consideration, especially for companies that are storing donor financial information or other sensitive data. Newer computers have the latest software architecture and will be supported longer by distributors, while older used or refurbished machines may be exposed to loopholes or exploits if not carefully maintained.
The Greater Good Meets The Bottom Line
There are many situations where organizations must confront a paradox: saving money now may be more expensive in the long run. Making sure non-profits are armed with strong, up to date technology will ensure that more funds will go toward actually accomplishing missions and doing good in the world. MCR works with many non-profit organizations and can help craft a technology plan that will keep your organization doing as much good as possible.